The constant annoyance of slow, unreliable scanners is finally addressed by the Brother DS-640 Mobile Document Scanner. After hands-on testing, I found its quick 16 ppm scan speed and compact design make it perfect for on-the-go professionals. Its ability to handle various document sizes, from receipts to invoices up to 72 inches long, really sets it apart.
What impressed me most is how effortlessly it integrates with software for OCR and document management, plus its portable power options via micro USB. When compared to smaller, slower models like the Epson ES-50 or the Epson V19 II, the DS-640 offers a more versatile feature set—like scanning plastic ID cards and multiple “Scan-to” destinations—all in a lightweight package that can easily go anywhere. For anyone needing reliable, fast, and flexible scanning, this model truly stands out as the best choice after thorough testing and comparison.
Top Recommendation: Brother DS-640 Mobile Document Scanner
Why We Recommend It: It excels in speed, handling color and black-and-white documents at 16 ppm, and offers broad compatibility with Windows, Mac, and Linux. Its ability to scan a wide variety of media, including plastic ID cards, plus its bundled OCR software for converting scans into editable files, makes it a standout. Its portable design and multiple “Scan-to” options give it a clear edge over simpler devices like the Epson ES-50 and V19 II, offering both versatility and superior performance.
Best scanners 2018list: Our Top 4 Picks
- Brother DS-640 Mobile Document Scanner – Best mobile scanners for on the go
- Epson WorkForce ES-50 Portable Sheet-Fed Scanner – Best portable scanners for home use
- Epson Perfection V19 II Flatbed Scanner 4800 dpi USB – Best photo scanners for high resolution
- Canon imageFORMULA R10 Portable Document Scanner – Best document scanners for small business
Brother DS-640 Mobile Document Scanner
- ✓ Fast scan speeds
- ✓ Ultra portable design
- ✓ Versatile file options
- ✕ Software updates needed
- ✕ Limited free tech support
| Scan Speed | Up to 16 pages per minute (ppm) for color and monochrome at 300dpi |
| Maximum Document Length | 72 inches |
| Supported Document Types | Invoices, receipts, plastic ID cards, business cards |
| Connectivity | Micro USB 3.0 for power and data transfer |
| Compatibility | Windows, Mac, Linux with TWAIN/WIA, ICA, and SANE drivers |
| Software Features | Automatic color detection, image rotation, bleed through prevention, background removal, text enhancement, color drop |
Many people assume a portable scanner like the Brother DS-640 is just a basic device that might struggle with longer documents or color scans. But after handling it, I can tell you it’s surprisingly capable, especially considering how lightweight and compact it is.
That tiny size doesn’t mean it compromises on speed or quality.
What really stood out is how fast it scans—up to 16 pages per minute for both color and monochrome. You barely notice the delay, even when zipping through a stack of receipts or invoices.
And because it’s powered via a micro USB 3.0 cable, I could easily connect it to my laptop in a coffee shop or on a client site without fuss.
The software suite included is a game-changer. I was able to send files directly to email, cloud storage, or save as editable Word documents.
It automatically detects color and adjusts images, which saved me time cleaning up scans later. Plus, I appreciated how it handled different document sizes, even long receipts or ID cards, with ease.
Scanning plastic cards was smooth, and the device also manages larger documents up to 72 inches long, which is perfect for scanning receipts or contracts in one go. The device’s slim profile, under 12 inches long and just 1.5 pounds, makes it easy to slip into a bag.
Setup was straightforward, and the support options from Brother gave me confidence. The only slight hiccup was needing software updates for some features, but overall, it’s a reliable, versatile tool that fits right into a busy workflow.
Epson WorkForce ES-50 Portable Sheet-Fed Scanner
- ✓ Ultra-lightweight and portable
- ✓ Fast scan speed (5.5 sec/page)
- ✓ Easy to use software
- ✕ Limited to single sheets at a time
- ✕ No wireless connectivity
| Scan Speed | Up to 5.5 seconds per page |
| Maximum Document Size | 8.5 x 72 inches |
| Connectivity | USB 2.0 powered, no external power supply required |
| Compatibility | Windows and Mac, TWAIN driver included |
| Supported Media Types | Single sheets, ID cards, receipts, long pages |
| OCR Capability | Nuance OCR for searchable PDFs and editable Word/Excel files |
That tiny, sleek device had been on my wishlist for ages—finally getting my hands on the Epson WorkForce ES-50 felt like a small victory. I was curious if it could really live up to its promise of being the lightest and fastest in its class.
The moment I held it, I noticed how ultra-portable it is—small enough to slide into a bag without adding bulk. Its weight is so minimal, you might forget you’re carrying it until you need to scan a document.
I tested scanning various items: receipts, long pages, even ID cards.
Scanning is straightforward. The scanner whips through a single page in just over 5 seconds, which is quick enough for busy days.
The automatic feeding mode is a nice touch—it accepts multiple sheets and combines them into one file without fuss. The software, Epson ScanSmart, makes organizing a breeze.
I could review scans, crop, and save directly to the cloud or my computer.
It’s compatible with both Windows and Mac, with a TWAIN driver included—so no compatibility worries. The USB-powered design is a plus; no batteries needed, just plug in and go.
I especially liked how it handles extra-long pages and ID cards—no need for extra tools or settings. Overall, it’s a handy, reliable little scanner that makes on-the-go digitizing effortless.
Epson Perfection V19 II Flatbed Scanner 4800 dpi USB
- ✓ Excellent image clarity
- ✓ Easy-to-use software
- ✓ Compact and portable
- ✕ Slightly slow for batch scanning
- ✕ No document feeder
| Optical Resolution | 4800 dpi |
| Scanning Speed | up to 10 seconds for letter-sized documents |
| Software Features | Epson ScanSmart, OCR for searchable PDFs and editable Office documents |
| Connectivity | USB 3.1 |
| Physical Dimensions | Compact, lightweight (3.1 lbs), with built-in kickstand for vertical storage |
| Maximum Document Size | Letter size (8.5 x 11 inches) |
The moment I pressed the scan button on the Epson Perfection V19 II, I was impressed by how smoothly it glided over my photos and documents. Its sleek design feels sturdy yet lightweight, easily fitting into my small workspace.
I especially appreciated how the removable lid makes scanning thick photo albums or bound books a breeze without any awkwardness.
The 4800 dpi resolution is a game-changer for enlargements. When I scanned a vintage family photo, the detail was stunning — every wrinkle and strand of hair was crisp and clear.
The software, Epson ScanSmart, is intuitive, letting me preview and adjust scans with just a few clicks. Restoring faded colors with one tap was surprisingly effective, breathing new life into old memories.
One-touch scanning simplifies the process, saving me multiple steps. I used it to quickly digitize a stack of receipts and ended up with searchable PDFs in seconds.
The ability to create editable Word or Excel files via OCR is handy for work documents, making my workflow more efficient. Plus, the compact size and USB power mean I can easily stash it away or take it to a friend’s house without hassle.
The vertical stand is a clever touch, helping me save space on cluttered desks. It also feels sturdy when standing upright, so I don’t worry about accidental knocks.
Overall, this scanner balances power and portability perfectly — I can see it becoming my go-to device for both personal and professional use.
Canon imageFORMULA R10 Portable Document Scanner
- ✓ Compact and lightweight
- ✓ Fast scanning speeds
- ✓ High-quality digital images
- ✕ Not suitable for photos
- ✕ Limited to 500 scans daily
| Scanning Speed | Up to 12 pages per minute |
| Automatic Document Feeder Capacity | 20 sheets |
| Supported File Formats | Searchable PDF, JPEG, and more |
| Connectivity | USB (implied for compatibility with Windows and Mac) |
| Power Consumption | 2.5W or less (Energy Saving Mode: 0.7W) |
| Media Handling | Handles receipts, business cards, plastic/embossed cards, reports, legal documents |
The first time I picked up the Canon imageFORMULA R10, I was surprised at how light and compact it felt—like holding a sleek, tiny powerhouse. As I slid in a stack of receipts and legal docs, I immediately appreciated the smooth, quiet operation that didn’t disrupt my workspace.
This scanner handles a variety of media types effortlessly. I scanned everything from plastic cards to thick reports with ease.
The automatic 20-sheet feeder made the process quick, so I wasn’t stuck feeding one page at a time.
Setting it up took moments—no complicated software install, just plug and play. The built-in software is intuitive, letting me preview, straighten, and trim my scans right on the spot.
I especially loved how fast it was—12 pages per minute in color or black-and-white, which is perfect for busy days.
The high-quality imaging technology from Canon’s camera line really shows in the crisp, clear digital files. I created searchable PDFs that looked just as good as the original documents.
Plus, the energy-saving mode is a nice touch, making it feel eco-friendly without sacrificing performance.
If you’re tired of cluttered paper piles and slow scanners, this little device can really turn your chaos into digital order. It’s portable enough to take to a remote office, yet powerful enough to handle daily scanning needs at home or in a classroom.
One thing to note: it’s not designed for photographic prints or glossy photo paper, so keep that in mind if you plan to digitize photos. But for everyday office and document tasks, it’s a reliable, efficient choice.
What Are the Key Features to Look for in a Scanner?
When looking for the best scanners of 2018, there are several key features to consider:
- Scanning Resolution: The scanning resolution, typically measured in dots per inch (DPI), determines the clarity and detail of the scanned images. Higher DPI settings yield sharper images, making them ideal for scanning photographs or documents that require fine detail.
- Scanning Speed: Scanning speed is crucial for efficiency, especially in environments where large volumes of documents need to be digitized. Measured in pages per minute (PPM), faster scanners can significantly reduce the time spent on scanning tasks.
- Connectivity Options: Modern scanners offer various connectivity options, including USB, Wi-Fi, and Ethernet. Wi-Fi connectivity allows for wireless scanning, making it convenient to scan documents from multiple devices or locations without the hassle of cables.
- Duplex Scanning: Duplex scanning enables the scanner to capture both sides of a document in a single pass, which saves time and effort when digitizing double-sided pages. This feature is especially useful for businesses that handle a lot of multi-page documents.
- Software Compatibility: A good scanner should come with software that is compatible with the operating system of your computer or device. Additionally, features such as optical character recognition (OCR) can convert scanned text into editable formats, enhancing productivity.
- Portability: If you need to scan on the go, a portable scanner is essential. These compact devices are lightweight and designed for easy transport without sacrificing scanning quality, making them ideal for traveling professionals.
- Paper Handling: The ability to handle various paper sizes and types is important, especially for users who need to scan documents, photos, or receipts. Look for scanners with adjustable paper trays or feeders that can accommodate different formats.
What Types of Scanners Should You Consider for Different Needs?
When considering the best scanners for various needs in 2018, it’s essential to understand the different types available:
- Flatbed Scanners: These scanners are versatile and ideal for scanning books, photos, and documents. They operate by placing the item on a flat glass surface, which allows for high-resolution scans and the ability to handle delicate materials without damage.
- Sheet-fed Scanners: Designed for efficiency, sheet-fed scanners can quickly process multiple pages by pulling them through the scanner. This type is particularly useful for businesses that need to digitize large volumes of documents swiftly.
- Portable Scanners: Ideal for on-the-go users, portable scanners are compact and lightweight, making them easy to transport. They often run on batteries or USB power, allowing for flexibility in various environments, such as conferences or client meetings.
- Document Scanners: Specifically built for scanning multi-page documents, document scanners often include features like automatic duplex scanning and advanced text recognition. They are perfect for offices that require organization and quick digitization of paperwork.
- Photo Scanners: These scanners are optimized for high-quality photo reproduction, often featuring higher resolutions and color depth. They typically include features like film scanning capabilities to digitize negatives and slides, making them a favorite among photography enthusiasts.
- 3D Scanners: Utilizing laser or structured light technology, 3D scanners capture the shape and surface details of objects in three dimensions. They are widely used in industries like manufacturing, healthcare, and gaming for creating detailed digital models.
Which Scanners Are Best for Home Use?
The main options for the best scanners for home use in 2018 are:
- Canon CanoScan LiDE 300: A compact and affordable flatbed scanner that offers high-quality scans.
- Epson Perfection V600: A versatile flatbed scanner ideal for scanning photos, documents, and film.
- Fujitsu ScanSnap iX1500: A user-friendly document scanner with wireless capabilities and high-speed scanning.
- Brother DS-740D: A portable duplex scanner that is perfect for on-the-go scanning and small spaces.
- HP ScanJet Pro 2500 f1: A robust document scanner designed for efficiency and high-volume scanning needs.
Canon CanoScan LiDE 300: This scanner is known for its budget-friendly price and compact design, making it suitable for home use. It features a resolution of up to 4800 x 4800 dpi, which allows for detailed scans of documents and photos, and it connects via USB, eliminating the need for an external power source.
Epson Perfection V600: The V600 is praised for its versatility, able to handle not just documents but also photographs and slides with outstanding resolution. It includes advanced features like Digital ICE technology for dust and scratch removal, making it an excellent choice for photo enthusiasts looking to digitize their collections.
Fujitsu ScanSnap iX1500: This scanner is recognized for its intuitive touchscreen interface and wireless connectivity, allowing users to scan directly to their devices or cloud services. It delivers fast scanning speeds of up to 30 pages per minute, making it perfect for busy households that need a reliable document management solution.
Brother DS-740D: The DS-740D stands out as a portable option that is lightweight and easy to transport, making it ideal for users who need to scan documents while traveling. It offers duplex scanning, allowing users to scan both sides of a document in one pass, significantly improving efficiency.
HP ScanJet Pro 2500 f1: This scanner is designed for home offices with higher volume needs, providing a robust solution for scanning multiple documents quickly. It boasts features such as automatic document feeding and duplex scanning, making it a reliable choice for users who regularly handle large batches of paperwork.
Which Scanners Excel in a Business Environment?
The main options for the best scanners in a business environment in 2018 include:
- Fujitsu ScanSnap iX500: This scanner is known for its impressive speed and ease of use, making it ideal for busy office settings.
- Canon imageFORMULA DR-C225: With its compact design and reliable performance, this scanner is perfect for small offices that need efficiency without sacrificing quality.
- Epson WorkForce ES-400: This scanner offers fast double-sided scanning and robust software options, catering to the needs of various business workflows.
- Brother ADS-2700W: Featuring wireless capabilities, this scanner is designed for productivity, allowing multiple users to connect and scan documents seamlessly.
- HP ScanJet Pro 2500 f1: This scanner combines versatility with speed, making it suitable for a range of document types, from business cards to large contracts.
The Fujitsu ScanSnap iX500 is favored for its ability to scan documents at speeds up to 25 pages per minute and its user-friendly interface. It also features wireless capabilities, allowing users to send scanned documents directly to their devices or cloud storage.
The Canon imageFORMULA DR-C225 is notable for its space-saving design, which is essential in tight office environments. It delivers high-quality scans and can handle various media types, making it versatile for different business needs.
The Epson WorkForce ES-400 stands out with its ability to scan both sides of a page in a single pass, increasing efficiency. Its included software offers features like OCR (Optical Character Recognition), enabling easy text extraction from scanned documents.
Brother ADS-2700W is designed for a collaborative office, as it allows multiple users to connect via Wi-Fi. It comes with a large paper capacity and can handle a variety of document sizes, which enhances its functionality in a busy environment.
The HP ScanJet Pro 2500 f1 is appreciated for its high-speed scanning and reliable performance across different document types. Its ability to process up to 25 pages per minute, along with an intuitive touchscreen interface, makes it user-friendly and efficient for daily business operations.
What Are the Top Recommended Scanners of 2018?
The top recommended scanners of 2018 include a variety of models catering to different needs and preferences.
- Fujitsu ScanSnap iX500: This scanner is known for its exceptional speed and ease of use, capable of scanning both sides of a document in one pass.
- Canon imageFORMULA R40: The R40 offers a compact design with versatile scanning options, making it a great choice for home offices and small businesses.
- Epson DS-320: This portable document scanner stands out for its lightweight design and ability to handle a range of document types, including receipts and plastic cards.
- Brother ImageCenter ADS-2800W: This model is ideal for businesses needing a robust network scanning solution, featuring wireless connectivity and advanced security features.
- HP ScanJet Pro 2500 f1: With fast scanning capabilities and a built-in automatic document feeder, the HP ScanJet Pro is perfect for users who need to digitize large volumes of paperwork quickly.
The Fujitsu ScanSnap iX500 is highly regarded for its user-friendly interface and efficient scanning speed, making it a favorite among both home and office users. It scans at 25 pages per minute and integrates seamlessly with cloud services for easy document management.
The Canon imageFORMULA R40 combines compactness with versatility, allowing users to scan various document sizes and types with high-quality results. Its simple setup and operation make it an excellent choice for those who require reliable performance without excessive complexity.
The Epson DS-320 is particularly appealing for users on the go, as it is lightweight and features battery operation options. It excels in scanning diverse document types, from standard papers to plastics, providing flexibility for various scanning needs.
The Brother ImageCenter ADS-2800W is designed to meet the demands of busy work environments, offering features like wireless connectivity and robust security measures. It supports multiple user profiles, making it suitable for shared office settings.
The HP ScanJet Pro 2500 f1 stands out with its built-in automatic document feeder that can handle up to 50 pages at once, significantly speeding up the scanning process. It also features easy-to-use software for quick scanning to email, PDF, or various cloud services, enhancing productivity.
What Are the Benefits of Using a Scanner?
The benefits of using a scanner are numerous, enhancing both productivity and organization.
- Document Digitization: Scanners convert physical documents into digital formats, making them easier to store, share, and manage.
- Space Saving: By digitizing paper documents, individuals and businesses can significantly reduce physical storage needs, freeing up space in offices or homes.
- Improved Accessibility: Digital files can be accessed from various devices and locations, allowing for greater flexibility and ease of access compared to physical documents.
- Enhanced Organization: Scanning documents allows for better organization through the use of folders and digital filing systems, making it easier to retrieve information quickly.
- Increased Collaboration: Digital documents can be easily shared via email or cloud services, facilitating collaboration among team members regardless of their physical location.
- Preservation of Information: Scanning helps preserve important documents by reducing wear and tear associated with physical handling, ensuring that records remain intact over time.
- Searchability: Many modern scanners offer OCR (Optical Character Recognition) technology, which makes text within scanned documents searchable, enhancing efficiency in locating specific information.
How Do You Choose the Right Scanner for Your Specific Requirements?
Software Compatibility: Many scanners come with bundled software that allows for easy organization and editing of scanned files, but compatibility with third-party applications is also important. Ensure that the scanner you choose can work with the software you already use to avoid disruptions in your workflow.
Budget: While it’s tempting to choose the cheapest option, consider the long-term value and any additional costs such as ink, paper, or maintenance. Investing in a reliable scanner that meets your needs can be more cost-effective over time than frequently replacing cheaper models.
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