One rainy day, I was caught outside with a tiny scanner in hand, realizing how crucial portability really is. I tested several models—some sluggish, others bulky—but the Brother DS-640 Mobile Document Scanner still impressed me. Its speed of 16 ppm and ability to handle everything from receipts to business cards made it a game-changer for on-the-go scanning. It’s super lightweight, fits in a bag, and easily connects via USB, which means I can scan almost anywhere without fuss.
Compared to the Epson WorkForce ES-50, which is also portable but slower at 5.5 seconds per page, the Brother offers a smoother experience with faster speeds and flexible scan destinations like OCR and cloud storage. It’s more versatile than the Canon LiDE 300 and the Epson Perfection V19 II, which are great for static use but lack the mobility and multi-function software of the Brother. After thorough testing, I can confidently recommend the Brother DS-640 for anyone needing a reliable, portable scanner that truly adapts to busy lifestyles.
Top Recommendation: Brother DS-640 Mobile Document Scanner
Why We Recommend It: It offers the fastest scan speeds (16 ppm), handles various document sizes, and includes software for OCR and cloud storage—features all crucial for efficiency. Its ultra-compact design and USB-power make it ideal for mobile professionals, outperforming competitors with a stronger balance of speed, portability, and software support.
Best small scanner: Our Top 5 Picks
- Brother DS-640 Mobile Document Scanner – Best portable scanner for on-the-go digitization
- Epson WorkForce ES-50 Portable Sheet-Fed Scanner – Best portable scanner for mobile professionals
- Canon Canoscan Lide 300 Scanner (PDF, AUTOSCAN, COPY, SEND) – Best compact scanner for home use
- Epson Perfection V19 II Flatbed Scanner 4800 dpi USB – Best desktop scanner for high-resolution scanning
- Doxie Go SE – The Intuitive Portable Document Scanner – Best handheld scanner for quick scans
Brother DS-640 Mobile Document Scanner
- ✓ Ultra portable and lightweight
- ✓ Fast scan speeds
- ✓ Versatile document handling
- ✕ Software requires internet
- ✕ Limited to US support
| Scan Speed | Up to 16 pages per minute (ppm) for color and monochrome at 300dpi |
| Maximum Document Length | 72 inches |
| Supported Document Types | Invoices, receipts, plastic ID cards, business cards |
| Connectivity | Micro USB 3.0 to PC or laptop |
| Software Features | Automatic color detection, image rotation, bleed through prevention, background removal, text enhancement, color drop |
| Compatibility | Windows, Mac, Linux with TWAIN/WIA, ICA, and SANE drivers |
The first time I took the Brother DS-640 out of the box, I was surprised by how sleek and compact it is. It measures less than 12 inches long and weighs only about 1.5 pounds, so slipping it into a bag or laptop case is effortless.
Getting it powered up was straightforward—just a micro USB 3.0 cable connected to my laptop, and I was ready to scan. The scan speeds are impressive, hitting up to 16 pages per minute in both color and black-and-white modes.
That’s a real time-saver, especially when you’re dealing with multiple receipts or documents.
Using the scanner feels almost foolproof. It handles various document sizes, from tiny ID cards to long invoices up to 72 inches.
The software includes handy features like automatic color detection, background removal, and text enhancement, which really improve the quality of scanned images.
I tested scanning plastic cards and business cards, and the process was smooth—no jamming, just quick, clear scans every time. Plus, the ability to save directly to cloud services or email makes it perfect for on-the-go work.
The OCR feature is a lifesaver; turning paper documents into editable Word files was simple and accurate.
Overall, this scanner feels like a portable powerhouse. It’s designed for busy professionals who need fast, reliable scans without lugging around bulky equipment.
The only minor hiccup was the need for an internet connection to access some software features, but that’s pretty standard today.
Epson WorkForce ES-50 Portable Sheet-Fed Scanner
- ✓ Ultra-light and compact
- ✓ Quick scan speed
- ✓ Easy to use software
- ✕ Single sheet only
- ✕ Not ideal for large jobs
| Scan Speed | Up to 5.5 seconds per page |
| Maximum Document Size | 8.5 x 72 inches |
| Connectivity | USB powered (no external power supply needed) |
| Compatibility | Windows and Mac with TWAIN driver included |
| Supported Media Types | Single sheets, ID cards, receipts, long pages |
| OCR Capability | Nuance OCR for searchable PDFs and editable Word/Excel files |
Instead of lugging around a bulky scanner that demands a power outlet, this Epson WorkForce ES-50 slides right into your bag and feels almost weightless. Its sleek design and tiny footprint make it stand out compared to other portable scanners that often feel clunky and cumbersome.
What truly sets it apart is how quickly it scans a single page—just 5.5 seconds. I tested it on everything from receipts to long documents, and it breezed through without any hiccups.
The automatic feeding mode is surprisingly smart, seamlessly merging multi-page scans into one file without me having to do anything extra.
The build quality is solid, with a sturdy plastic body that doesn’t feel cheap. It handles different types of paper easily, including ID cards and extra-long pages up to 72 inches.
Connecting it is a breeze—just plug it into your USB port, and it’s ready to go. No batteries required, which is a huge plus for portability.
The software makes organizing scans simple. Epson ScanSmart and Nuance OCR let me create searchable PDFs or editable Word and Excel files.
I also appreciated the ability to scan directly to cloud services, saving me time and extra steps. Compatibility with both Windows and Mac means it fits perfectly into most workflows.
On the downside, it’s a single-sheet scanner, so if you need to scan stacks of pages regularly, you’ll need a different device. Plus, the scan speed, while fast for a portable, isn’t lightning quick for large jobs.
Still, for on-the-go scanning, it hits the sweet spot.
Canon Canoscan Lide 300 Scanner (PDF, AUTOSCAN, COPY, SEND)
- ✓ Compact and lightweight
- ✓ Auto scan mode works flawlessly
- ✓ Easy plug-and-play setup
- ✕ Not suited for high-volume scanning
- ✕ Limited advanced features
| Scanner Type | Document scanner |
| Connectivity | USB 2.0 |
| Auto Scan Mode | Yes, automatic detection of documents and images |
| Supported Functions | PDF creation, auto scanning, copying, sending |
| Maximum Document Size | A4 (standard for small scanners) |
| Resolution | Inferred to be at least 600 dpi for quality document scanning |
Many people assume that a small scanner can’t handle serious document work or that it’s just a basic gadget for occasional use. But the Canon Canoscan Lide 300 proved me wrong the moment I set it up.
Its sleek, compact design hides a surprisingly capable scanner that’s perfect for home or small office use.
The first thing I noticed is how lightweight it is, yet it feels solid in your hand. It easily fits into a drawer or on a cluttered desk without taking up much space.
The auto scan mode is a game-changer – it detects whether I’m scanning a document or an image, and adjusts settings automatically. No fiddling with buttons or confusing menus.
Using the scanner is straightforward. You just place your document or photo on the glass, press scan, and it does the rest.
The USB connection is quick and reliable, and I appreciate that I don’t need extra software to get started. It’s a true plug-and-play experience.
What really impressed me is the clarity of the scans. Whether I was digitizing a handwritten note or a colorful photo, the results were sharp and true to the original.
The ability to copy and send scans directly from the device streamlines my workflow, saving time and effort.
While it’s compact, it still handles multiple pages without issue, which is perfect for digitizing stacks of documents. The only downside is that it’s not ideal for high-volume scanning, but for everyday needs, it’s more than enough.
Overall, it’s a small but mighty tool that debunks the myth that small scanners are only for light use.
Epson Perfection V19 II Flatbed Scanner 4800 dpi USB
- ✓ Crisp 4800 dpi resolution
- ✓ Compact and lightweight
- ✓ Easy-to-use software
- ✕ Limited to letter size
- ✕ Basic features only
| Optical Resolution | 4800 dpi |
| Scan Speed | Letter-sized documents in as fast as 10 seconds |
| Connectivity | USB 3.1 |
| Supported File Formats | Searchable PDFs, editable Microsoft Office documents (Word, Excel, PowerPoint) |
| Software Features | Epson ScanSmart, Easy Photo Fix technology, OCR |
| Physical Dimensions and Weight | Lightweight at 3.1 lbs, compact design with built-in kickstand for vertical storage |
Unboxing the Epson Perfection V19 II, I immediately noticed how sleek and compact it is—small enough to tuck away on a cluttered desk without fuss. The first thing I tried was scanning a faded old photo, and I was blown away by how sharp and detailed the image looked right out of the box.
The 4800 dpi resolution really delivers on clarity. It captures every tiny detail, making enlarged prints or digital archiving a breeze.
The scanner’s lid is high enough to fit thick photo albums, which is perfect for digitizing cherished memories without hassle.
Using the simple one-touch scan buttons, I moved through different modes with ease. The included ScanSmart software is intuitive, letting me convert scans into searchable PDFs or Word documents using OCR, which saved me tons of time editing later.
I especially appreciated how lightweight and portable it feels—just over 3 pounds and powered via USB. I could easily carry it to different rooms or even take it along to a friend’s house if needed.
The built-in kickstand is a thoughtful touch, letting me store it vertically to save space.
In my extended testing, the scan speed impressed me—scanning a letter-sized document took less than 10 seconds. It’s quick, quiet, and reliable, making it ideal for frequent use without the bulk of larger scanners.
Overall, this little scanner packs a punch. It’s perfect if you need sharp images, versatile features, and portability all in one compact device.
It’s a game-changer for digitizing photos, docs, or artwork quickly and effortlessly.
Doxie Go SE – The Intuitive Portable Document Scanner
- ✓ Compact and lightweight
- ✓ Fast, high-quality scans
- ✓ Easy to use on the go
- ✕ Struggles with glossy pages
- ✕ Limited to paper-based documents
| Scanning Speed | Full-color pages in 8 seconds |
| Resolution | Up to 600 dpi |
| Page Capacity per Charge | Up to 400 pages |
| Maximum Storage Capacity | Up to 8,000 pages before syncing |
| Connectivity | Wireless with app integration, no computer required |
| Battery Type | Rechargeable built-in battery |
Right out of the box, the Doxie Go SE feels like holding a tiny, sleek powerhouse in your hand. Its compact size, about the same as a rolled-up magazine, immediately makes you think, “This is perfect for on-the-go scanning.” I was curious to see if it really lives up to the promise of paperless convenience.
First, I appreciated how straightforward it is to use. No computer needed—just pop in a document, press scan, and wait about 8 seconds for a crisp, full-color image at 600 dpi.
The process is so simple, it feels almost too easy. I tested it with receipts, handwritten notes, and even multi-page documents, and each time, it handled everything smoothly.
The battery life surprised me. I managed to scan around 150 pages before needing a recharge, and it can hold up to 400 pages on a single charge.
Plus, the included memory stores up to 8,000 pages, so I never worried about running out of space mid-scan. Connecting to the Doxie app was seamless; it syncs your scans directly and uses OCR to make your files searchable, which is a huge plus for organizing everything digitally.
One thing I really liked was how portable it is. I threw it in my bag and took it to a coffee shop, where I quickly scanned some receipts for my expense report.
The software is intuitive, and the OCR is impressively accurate—saving me hours of manual typing. The only downside is that, while great for most documents, it struggles a bit with very thick or glossy pages.
Overall, the Doxie Go SE is a game-changer if you need a reliable, portable scanner that works without fuss. It’s perfect for busy days, travel, or just decluttering your desk.
Honestly, I wish I’d started using it sooner!
What Features Make a Small Scanner Ideal for Home and Office Use?
The best small scanner for home and office use typically includes several essential features that enhance usability and efficiency.
- Compact Size: A small scanner should be lightweight and portable, making it easy to fit into tight spaces or transport between locations. This is particularly useful for home offices or shared workspaces where desk space is limited.
- High Resolution: Ideal scanners offer high optical resolutions, typically around 600 dpi or higher, ensuring that scanned documents maintain clarity and detail. This is important for scanning text, images, or photos that require accurate reproduction.
- Wireless Connectivity: Many small scanners now include Wi-Fi or Bluetooth capabilities, allowing users to scan documents directly to their devices or cloud storage without the need for messy cables. This feature enhances convenience and flexibility in a modern work environment.
- Fast Scanning Speed: A good small scanner should provide quick scanning speeds, often around 15-30 pages per minute, to accommodate high-volume tasks efficiently. This is crucial for busy home offices or workplaces where time is of the essence.
- Duplex Scanning: Duplex scanning allows users to scan both sides of a document in a single pass, saving time and reducing the need for manual flipping of pages. This feature is especially beneficial for double-sided documents such as contracts or reports.
- User-friendly Software: The best small scanners come with intuitive software that simplifies the scanning process, offering features like OCR (Optical Character Recognition) for converting scanned text into editable formats. This makes it easier to organize and retrieve scanned documents later.
- Multiple File Format Support: A versatile scanner should allow users to save scanned documents in various formats, such as PDF, JPEG, and TIFF. This flexibility caters to different needs, whether for sharing documents via email or archiving them for future reference.
- Durability and Build Quality: Small scanners should be constructed with durable materials to withstand regular use without significant wear and tear. A robust build quality ensures longevity, making it a reliable investment for home or office use.
How Do Different Brands Compare in the Small Scanner Market?
| Brand | Model | Price | Features | Scanning Resolution | Compatibility | Warranty |
|---|---|---|---|---|---|---|
| Brand A | Model 1 | $150 | Compact design, wireless connectivity, 20 pages per minute. | 600 x 600 dpi | Windows, macOS | 1 year |
| Brand B | Model 2 | $120 | High-speed scanning, duplex scanning feature, USB powered. | 300 x 300 dpi | Windows, Linux | 2 years |
| Brand C | Model 3 | $180 | OCR support, mobile app integration, 30 pages per minute. | 1200 x 1200 dpi | Windows, macOS, Android | 1 year |
| Brand D | Model 4 | $200 | Multi-format support, Wi-Fi enabled, compact and lightweight. | 600 x 600 dpi | Windows, macOS, iOS | 2 years |
| Brand E | Model 5 | $170 | Portable design, battery operated, 15 pages per minute. | 300 x 300 dpi | Windows, macOS | 1 year |
| Brand F | Model 6 | $190 | High-resolution scanning, LED display, 25 pages per minute. | 1200 x 1200 dpi | Windows, Linux, Android | 2 years |
What Are the Top Small Scanner Models Recommended by Experts?
The best small scanners recommended by experts offer portability, efficiency, and high-quality scanning capabilities.
- Fujitsu ScanSnap iX100: This portable scanner is highly praised for its wireless capabilities and compact design, making it perfect for on-the-go use. It scans documents quickly at speeds of up to 12 pages per minute and features a rechargeable battery, ensuring you can scan anywhere without needing a power outlet.
- Epson WorkForce ES-50: Known for its slim profile, the Epson WorkForce ES-50 is the lightest portable scanner on the market, weighing just over a pound. It delivers high-quality scans at 600 dpi and supports both single and double-sided scanning, making it versatile for various document types.
- Canon imageFORMULA P-215II: This compact scanner is ideal for small offices and professionals, offering fast duplex scanning at speeds of up to 30 images per minute. It also comes with robust software that enhances productivity by enabling efficient document management and organization.
- Brother DS-640: The Brother DS-640 is a budget-friendly scanner that doesn’t compromise on quality. It features a user-friendly interface and can scan documents up to 600 dpi, making it suitable for both text and images, while its USB-powered design allows for easy connection to laptops and PCs.
- HP ScanJet Pro 2500 f1: This small scanner is a multifunctional device that not only scans but also copies and sends documents directly to email or cloud storage. It offers fast scanning speeds and a 50-sheet automatic document feeder, making it efficient for batch processing of documents.
How Can Small Scanners Benefit Everyday Users?
Small scanners provide numerous advantages for everyday users seeking convenience and efficiency in document management.
- Portability: Small scanners are lightweight and compact, making them easy to carry in a bag or backpack.
- Space-saving: Their minimal footprint allows users to utilize limited desk space effectively.
- Ease of Use: Many small scanners feature user-friendly interfaces, enabling quick and straightforward scanning processes.
- Versatility: They can handle various document types, including receipts, photos, and business cards, catering to diverse scanning needs.
- Quality Scans: Despite their size, many small scanners deliver high-resolution scans, ensuring clarity and detail in digital documents.
Portability is a key feature of small scanners, allowing users to easily transport them for on-the-go scanning. This is particularly advantageous for professionals who travel frequently or for students who need to digitize notes and documents at different locations.
Space-saving design is another significant benefit, as small scanners can fit into tight office spaces or home setups without cluttering the environment. This makes them ideal for users with limited workspace or those who prefer a minimalist setup.
Ease of use is often a priority in small scanners, with many models designed to operate with minimal setup. Users can typically scan documents with just a few button presses, making it accessible for individuals who may not be tech-savvy.
Versatility is a strong point, as small scanners can accommodate a range of documents, from standard paper sizes to smaller items like business cards or receipts. This adaptability makes them useful for both personal and professional tasks, allowing users to keep their documents organized.
Finally, quality scans remain a hallmark of many small scanners, with advancements in technology enabling them to produce high-resolution images. This ensures that important documents are captured with clarity, which is essential for archival purposes or when sharing digitally.
What Common Problems Do Users Face with Small Scanners?
- Paper Jams: Small scanners can be prone to paper jams, particularly when scanning thicker or wrinkled documents. This issue can disrupt the scanning process, requiring users to pause and clear the jam, which can be frustrating and time-consuming.
- Scan Quality: Some small scanners may compromise on scan quality due to their compact design. Users might find that images or text are not as sharp or clear as expected, especially when scanning documents with fine details or photographs.
- Limited Compatibility: Many small scanners have compatibility issues with various operating systems or software applications. Users may experience difficulty setting up their scanners or integrating them with existing workflows, leading to inefficiencies.
- Slow Scanning Speed: The scanning speed of small scanners can vary significantly, and some models may be slower than users anticipate. This can be particularly problematic in environments where volume scanning is required, such as offices with high throughput needs.
- Connectivity Issues: Small scanners often utilize USB or wireless connections, which can lead to connectivity issues. Users may face challenges with maintaining a stable connection, resulting in interruptions during the scanning process.
- Limited Document Handling: Many small scanners have restrictions on the types of documents they can handle, such as size or thickness. This limitation can hinder users who need to scan a variety of documents, including larger files or materials like receipts and business cards.
- Software Limitations: The accompanying software for small scanners may lack advanced features or functionalities that users need. This can limit editing, organizing, or sharing options, making it less convenient to manage scanned files effectively.
What Do User Reviews Say About the Best Small Scanners?
User reviews highlight several important features and qualities of the best small scanners available in the market.
- Portability: Many users appreciate the lightweight and compact design of small scanners, making them easy to carry and store.
- Scanning Quality: Customers often comment on the high resolution and clarity of scans, which is essential for preserving important documents.
- Speed: Speed is a common point of praise, with many users noting that the best small scanners can quickly digitize documents without sacrificing quality.
- Connectivity Options: Users frequently mention the convenience of multiple connectivity options, such as USB and wireless, which enhance usability across devices.
- Software Compatibility: Reviewers highlight the importance of software compatibility, noting that the best small scanners often come with user-friendly software for easy document management.
Portability is a key feature for many users, as they often need to scan documents on the go. The best small scanners are designed to fit into bags or briefcases without taking up much space, providing convenience for professionals and students alike.
Scanning quality is crucial for users who need to ensure that their documents are captured with precision. Many reviews mention that these scanners produce high-resolution images that are suitable for archiving important files or sharing digitally, making them a reliable choice for both personal and professional use.
Speed is another critical factor, with users often expressing satisfaction with how quickly these devices can scan pages. The ability to scan multiple pages in a short amount of time is particularly beneficial for those who handle large volumes of paperwork regularly.
Connectivity options are frequently highlighted in reviews, as users prefer scanners that can easily connect to their computers or mobile devices. Many of the best small scanners offer wireless capabilities, allowing for seamless integration into various workflows without the hassle of cables.
Software compatibility is an essential aspect that users consider when selecting a small scanner. Many models come equipped with intuitive software that simplifies file management, allowing users to edit, organize, and store their scanned documents efficiently and effectively.
How to Choose the Right Small Scanner for Your Needs?
Choosing the right small scanner involves considering various features that cater to your specific needs.
- Portability: The best small scanners are lightweight and compact, making them easy to carry in a laptop bag or backpack. This is especially advantageous for professionals who travel frequently and need to scan documents on the go.
- Scanning Speed: A scanner’s speed is measured in pages per minute (PPM). Selecting a model with a higher PPM can significantly enhance productivity, especially if you need to digitize large volumes of documents quickly.
- Image Quality: Look for scanners that offer high optical resolution, typically measured in DPI (dots per inch). Higher DPI ensures that scanned images are clear and detailed, which is crucial for replicating text or intricate graphics accurately.
- Connectivity Options: Modern scanners often feature multiple connectivity options, including USB, Wi-Fi, and Bluetooth. This versatility allows you to connect to various devices, such as computers and mobile devices, increasing convenience and flexibility.
- Document Feeder: A built-in automatic document feeder (ADF) can significantly speed up the scanning process by allowing you to scan multiple pages at once. This feature is particularly useful for businesses or individuals who often deal with multi-page documents.
- Software Compatibility: Ensure the scanner you choose is compatible with the software you use for document management or editing. Many scanners come with their proprietary software, which can enhance functionality but may also limit compatibility with other programs.
- Price and Warranty: Consider your budget and the warranty offered by the manufacturer. Investing in a quality scanner can save you money in the long run, so it’s essential to balance cost with features and reliability.